It’s 4:45 PM on a Thursday. You’ve been on site since 6:00 AM. You’ve put out three fires, negotiated a site access issue, and your mental energy is running on fumes.

Then, an email pings your inbox.

It’s a subcontractor. They’ve finally reviewed the agreement you sent them two weeks ago. But they aren’t just signing it. They’ve sent back a list of six "minor" amendments they want before they mobilize.

• “We want to cap liability at 50%.”
• “We can’t agree to the consequential loss clause as written.”
• “We need 14 days for payment terms, not 30.”

You look at the list. You know you could answer this. But to answer it safely, you need to load three massive documents into your mental RAM:

1. The Head Contract: Does the client allow you to cap liability for subs?
2. The Project Scope: Is this sub critical enough to warrant a departure?
3. The Company Playbook: What are your non-negotiables?

Your brain is full. You don't have the bandwidth to cross-reference three legal documents right now. So, you do what every Project Manager does in this situation. You say, "I'll look at this on Monday."

That 5-second decision just added 4 days of delay to the project.

The "Context Switching" Tax

In a recent onboarding session, a Project Manager showed us this exact scenario. He had a subcontractor ready to go, but they were stalled on six specific dot points regarding contract amendments.

He was dreading the manual cross-referencing. He was prepared to push the task to the "too hard basket."

Instead, we showed him the new way.

He didn't open the Head Contract. He didn't open the Subcontract. He simply highlighted the subcontractor’s six demands directly from the email, pasted them into Hevi, and asked a simple question:

> "Here are 6 feedback points from a subbie. Compare these against our Head Contract obligations and our risk profile. Go line-by-line: should we agree, negotiate, or reject? Draft the response."

The Collapse of the OODA Loop

In roughly the time it took him to take a sip of coffee, the AI:

1. Scanned the Head Contract to see if the sub's demands would put the builder in breach up the chain.
2. Checked the risk settings.
3. Produced a reasoned "Yes/No" for each point.
4. Generated a formatted Word document with the formal response ready to send.

The PM didn't have to wait until Monday. He didn't have to spend two hours "loading context." He sent the response at 4:55 PM.

Velocity is a Commercial Asset

We often think of AI in construction as a tool for big, complex data analysis. But the real ROI is in these micro-moments.

The difference between a profitable job and a bleeding one is often just velocity. It’s the ability to close out a negotiation in 10 minutes instead of 10 days. It's the ability to defend your commercial position without needing a law degree or a fresh pot of coffee at 5:00 PM.

If you can remove the mental tax of "context switching," you don't just save time. You stop the project from bleeding to death by a thousand small delays.

Don't wait until Monday.

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